To produce a legally compliant, ready-to-publish privacy policy for a UK website under UK GDPR, PECR, and the Data Protection Act 2018, I need a few essential details that I cannot safely infer. Please provide:
1) Controller details
– Full legal name of the controller (company/sole trader/partnership) and any trading name(s) used on the site
– Registered address and a correspondence address if different
– Preferred email for privacy queries and rights requests
– Business phone number (optional but recommended)
2) Data Protection Officer and representatives
– Do you have a Data Protection Officer? If yes, provide the DPO’s name or role title and contact email. If no, please confirm that no DPO is appointed.
– Do you offer goods/services to individuals in the EEA/EU? If yes, do you have an EU representative? If so, provide their contact details.
3) Services and processors you use on the site
– Hosting provider and location (e.g., UK, EEA, or outside UK/EEA)
– E-commerce/CMS platform and plugins used for checkout, accounts, and forms
– Payment processors (e.g., Stripe, PayPal), fraud prevention tools, and any BNPL providers
– Analytics and advertising tools (e.g., Google Analytics, Google Ads, Meta Pixel)
– Email/SMS marketing providers (e.g., Mailchimp, Klaviyo, Twilio)
– Customer support tools (e.g., Zendesk), live chat, reviews, or survey tools
– Shipping/courier providers and order fulfilment partners
4) Cookies and consent
– Do you use a cookie banner/Consent Management Platform on the site?
– Which categories of cookies are used (strictly necessary, analytics, advertising, social media, etc.) and any notable third-party cookies
5) Data practices
– Typical retention periods if you have specific requirements beyond standard UK tax/risk retention (e.g., accounts 6 years)
– Whether you sell to or target children; minimum age to use the service
– Any international data transfers you know occur (e.g., transfers to the US), if different from the above processors
6) Policy metadata
– Effective date you want displayed on the policy
If you confirm that no DPO is appointed and provide at least the controller identity, address, and a privacy contact email, I can deliver the final HTML-formatted policy with numbered sections immediately.